Job Description

Position: Administrative Assistant

Pay Rate: $23.00 /hourly

Location: Stockton, CA

Schedule: Monday - Friday | 8:00am - 5:00pm

Job Description:

We are seeking a highly organized and dependable Administrative Assistant to support our consulting team by managing document workflows and ensuring smooth daily operations. This position plays a key role in supporting client service, particularly in the food safety and regulatory compliance space.

Duties and Responsibilities:

• Handle document requests from clients, auditors, and regulatory agencies
• Maintain and organize digital and physical filing systems for food safety documentation
• Format, proofread, and prepare documents including SOPs, HACCP plans, audit responses, and compliance reports
• Track document versions and maintain accurate revision control
• Monitor shared inboxes and respond professionally to client inquiries
• Schedule and coordinate internal and external meetings as needed
• Support consultants with administrative tasks including scanning, data entry, and document prep
• Safeguard confidential and sensitive food safety records

Qualifications:

• 1+ years of experience in an administrative or office support role
• Experience in food safety or regulatory environments is a plus
• Proficient in Microsoft Office (Word, Excel, Outlook); Apple Workspace familiarity desirable
• Excellent written and verbal communication skills
• High attention to detail and strong time management
• Ability to prioritize and work independently in a fast-paced environment
• Bilingual English/Spanish preferred
• Familiarity with food safety standards (Global GAP, Primus, SQF, HACCP) is a plus
• Previous experience supporting consultants or service-based businesses is desirable

Education:

High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred

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